VILLAGE OF TAOS SKI VALLEY


RESOLUTION NO. 07-132


 

A RESOLUTION CONCERNING GOVERNING BODY MEETINGS AND PUBLIC NOTICE REQUIRED.


WHEREAS, Section 10-15-1(B) of the New Mexico Open Meetings Act, NMSA 1978 as amended, provides that “All meetings of a quorum of Village Council of any board, commission or other policy-making body of any state agency, or any agency or authority of any county, municipality, district or any political subdivision held for the purpose of formulating public policy, discussing public business or for the purpose of taking any action within the authority or the delegated authority of such board, commission of other policy-making body, are declared to be public meetings open to the public at all times, except as otherwise provided in the constitution or the provisions of the Open Meetings Act”; and,


WHEREAS, any meetings subject to the Open Meetings Act at which the discussion or adoption of any proposed resolution, regulation or formal action occurs shall be held only after reasonable notice to the public; and,


WHEREAS, Section 10-15-4, NMSA 1978 provides that “Any person violating any of the provisions of Section 10-15-1, NMSA 1978 is guilty of a misdemeanor and upon conviction shall be punished by a fine of not more than five hundred dollars ($500) for each offense”; and,


WHEREAS, Section 10-15-1(D) of the Open Meetings Act requires the Village of Taos Ski Valley to determine annually what constitutes reasonable notice of its public meetings;


NOW, THEREFORE BE IT RESOLVED by the governing body of the Village Of Taos Ski Valley, New Mexico that:


          1.       All meetings shall be held at the Columbine Inn Conference Center at 2 PM or as indicated in the meeting notice.


          2.       Unless otherwise specified, regular meetings shall be held each month on the 1st Tuesday. The agenda will be available at least twenty-four hours prior to the meeting from the Village Clerk/Treasurer whose office is located above the Taos Ski Valley Firehouse, Taos Ski Valley, New Mexico. Notice of any other regular meetings will be given ten (10) days in advance of the meeting date. The notice shall indicate how a copy of the agenda may be obtained.

          3.       Special meetings may be called by the Mayor or a majority of the Village Council upon three (3) days notice. The notice shall include an agenda for the meeting or information on how Village Council or the public may obtain a copy of the agenda. The agenda shall be available to the public at least twenty-four hours before any special meeting.


          4.       Emergency meetings will be called only under unforeseen circumstances which demand immediate action to protect the health, safety and property of citizens or to protect the public body from substantial financial loss. The Village of Taos Ski Valley will avoid emergency meetings whenever possible. Emergency meetings may be called by the Mayor or a majority of the Village Council upon twenty-four (24) hours’ notice, unless threat of personal injury or property damage require less notice. The notice for all emergency meetings shall include an agenda for the meeting or information on how the public may obtain a copy of the agenda.

 

          5.       In addition to the regular meetings of the Village there are Briefings and Workshop Meetings at which no Council action will be taken, and are held principally as information and study sessions. When these meetings are scheduled Notice will be provided.

  

          6.       The notice requirements of Sections 1, 2, 3,4 and 5 of this Resolution are complied with if the proposed agenda with the meeting date, time and location is posted at the Village’s offices above the Taos Ski Valley Firehouse, 7 Firehouse Road and at the Village Announcement Board located in the tunnel of the TSV, Inc. Resort Center and four other public places within the Village, as provided by Section 3-1-2 NMSA 1978. Revised agendas may be posted up to twenty-four (24) hours prior to the meeting. In addition, written notice of such meetings shall be mailed or hand delivered to federally licensed broadcast stations and newspapers of general circulation which have provided a written request for such notice.


          7.       Notwithstanding any other provisions of Sections 1 though 6 of this Resolution, the Mayor or Village Council may establish such additional notice requirements as may be deemed proper and advisable to comply with the provisions of the Open Meetings Act.


          8.       If any meeting is closed pursuant to exclusions contained in Section 10-15-1, Subsection H, NMSA 1978, such closed meetings called by the Mayor or Village Council shall not be held until public notice, appropriate under the circumstances, and in compliance with Sections 1 though 6 of this Resolution, has been given. In addition, such notice shall state the exclusion or exclusions in Section 10-15-1, Subsection H, NMSA 1978 of the Open Meetings Act, under which such closed meeting is permitted.




 


PASSED, ADOPTED AND APPROVED this 2nd day of January, 2007.


THE VILLAGE OF TAOS SKI VALLEY



__________________________

Mayor



Attest:



_________________________________

Village Clerk



Vote: For 3 Against 0